Unused Leave Payout Email Template

Unused Leave Payout Email Template with copyable short, polite, direct, and final pay focused variants for employees preparing resignation or final pay follow-up.

General estimates only. Not legal advice. Always verify with HR, your contract, and official guidance.

When to use this template

Ask HR whether unused annual leave or vacation will be paid out and request a breakdown.

• Your leave balance is unclear before resignation.
• You want a written calculation of unused leave or vacation payout.
• You think a leave component was missed in final pay.

Ask whether paid out

Subject: Unused leave or vacation payout confirmation

Hi [HR/payroll name],

Could you please confirm my unused annual leave or vacation balance as of my last working day and whether any unused balance will be paid out in my final pay?

Please also let me know the calculation basis used.

Thank you,
[Your name]

Ask for breakdown

Subject: Leave payout breakdown request

Hi [HR/payroll name],

Could you please send the breakdown for the unused leave or vacation amount included in my final pay? It would be helpful to see the number of days or hours, the rate used, and any policy or contract rule applied.

Thank you,
[Your name]

Correct possible missing component

Subject: Possible missing unused leave or vacation payout

Hi [HR/payroll name],

I am reviewing my final pay and may be missing the unused annual leave or vacation component. My records show approximately [Number] unused days as of [Date]. Could you please check the payroll calculation and confirm whether this was included or should be adjusted?

Thank you,
[Your name]

What to attach or check

Leave balance
Rate used
Policy clause
Payslip line
Adjustment date

Start the calculator

Enter only the details needed for a worksheet estimate. The result restores from URL query parameters and does not store salary data in local storage.

Open calculator

FAQ

Can I send these templates as-is?

You can use them as a starting point, but edit dates, names, role details, and final pay questions so the message matches your employment contract and workplace process.

Should I mention a calculated amount in an email?

Usually it is safer to ask HR for a breakdown first. If you include an estimate, describe it as your own worksheet estimate and ask HR to confirm the official payroll calculation.

CalculatorStart a guided final pay worksheet.MethodologyRead how the estimate works.DisclaimerUnderstand the limits of the estimate.

General estimates only. This calculator provides a general estimate based on public information and the details you enter. It is not legal advice and does not replace your employment contract, award, enterprise agreement, collective agreement, company policy, HR advice, or official government guidance. Rules can change and special circumstances may apply. Always verify your final pay with your employer, HR, a qualified advisor, or the relevant government authority.