Resignation Email Template

Resignation Email Template with copyable short, polite, direct, and final pay focused variants for employees preparing resignation or final pay follow-up.

General estimates only. Not legal advice. Always verify with HR, your contract, and official guidance.

When to use this template

Short, polite, and formal resignation messages that ask for acknowledgement and final pay confirmation.

• You are ready to resign and want a written record of your notice date.
• You want HR or your manager to confirm your last working day.
• You want to keep the tone calm and practical.

Short

Subject: Resignation notice

Hi [Manager name],

I am writing to resign from my role as [Role]. My resignation date is [Date], and based on my understanding of my notice period, my estimated last working day is [Date].

Please confirm receipt of this notice and let me know if HR needs any additional information from me.

Thank you,
[Your name]

Polite

Subject: Resignation from [Role]

Hi [Manager name],

Please accept this email as formal notice of my resignation from my role as [Role]. My resignation date is [Date]. I understand my notice period to be [Notice period], which would make my estimated last working day [Date], subject to HR confirmation.

I will support a smooth handover and would appreciate confirmation of my final working day, final pay process, and any unused leave or vacation balance that should be reviewed.

Kind regards,
[Your name]

Formal

Subject: Notice of resignation

Dear [Manager name],

I am giving written notice of my resignation from my position as [Role], effective [Date]. Based on my current understanding of my notice period, my estimated last working day is [Date], subject to confirmation by the company.

Please confirm receipt of this resignation notice and advise the next steps for handover, return of company property, and final pay processing.

Sincerely,
[Your name]

What to attach or check

Resignation date
Notice period
Estimated last working day
Handover owner
Final pay contact

Start the calculator

Enter only the details needed for a worksheet estimate. The result restores from URL query parameters and does not store salary data in local storage.

Open calculator

FAQ

Can I send these templates as-is?

You can use them as a starting point, but edit dates, names, role details, and final pay questions so the message matches your employment contract and workplace process.

Should I mention a calculated amount in an email?

Usually it is safer to ask HR for a breakdown first. If you include an estimate, describe it as your own worksheet estimate and ask HR to confirm the official payroll calculation.

CalculatorStart a guided final pay worksheet.MethodologyRead how the estimate works.DisclaimerUnderstand the limits of the estimate.

General estimates only. This calculator provides a general estimate based on public information and the details you enter. It is not legal advice and does not replace your employment contract, award, enterprise agreement, collective agreement, company policy, HR advice, or official government guidance. Rules can change and special circumstances may apply. Always verify your final pay with your employer, HR, a qualified advisor, or the relevant government authority.